No. MADC.95/GAD/2009-2011/
MARA AUTONOMOUS DISTRICT COUNCIL
GENERAL ADMINISTRATION & CONTROL DEPARTMENT.

———————————————

Dated Siaha, the 3rd March, 2014.

To

The all Superintendent / Assistant
Mara Autonomous District Council Siaha.

Subject :- Sending of various Committee Minutes

A chô liata subject palasapa hawta Committee nano nanopa Minutes chavaw paphao nahta, na department liata LDC tawhta ary la ( IVth Grade ) zydua navaw pareisa ( reading) khai awpa eicha pahnosa.

(V.ZACHO)
Executive Secretary
Mara Autonomous District Council
Siaha.

Memo No. MADC.95/GAD/2009-2011/ : Dated Siaha, the 3rd March, 2014.

Copy to :-

1. All PS/ PA to Elected Office Holders, MADC for information.
2. Office copy.

Executive Secretary
Mara Autonomous District Council
Siaha.

MARA AUTONOMOUS DISTRICT COUNCIL
GENERAL ADMINISTRATION DEPARTMENT MEETING EI 2 NA.

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A su : G.A.D. Staff room.
A daihti : Dt. 10.01.2014 at 11:00 AM.

Member present :-
1. Puhpa V.Zacho, Ex. Secy.
2. Puhpa K.Chhihrau, Jt. Secy. (GAD)
3. Puhpa JB. Chozah, Dy. Secy. (GAD)
4. Pihno TA. Nango, Supdt (GAD)
5. Puhpa J.Lalsawmliana, Acctt.
6. Pihno C.Ngohlai, Asst.
7. Pihno S.Lyno, UDC
8. Pihno HC.Nasia, UDC
9. Pihno C.Beizi, LDC
10. Puhpa S.Vahro, LDC
11. Puhpa Vanlaldenga, Comp. Opt.
12. Puhpa HC. Silla, D/R
13. Puhpa S.Beitlua, Peon
14. Puhpa HC.Ra-u, Peon
15. Puhpa K.Apaw, Peon
16. Pihno C.Dina, Diaries.

Puhpa V.Zacho, Executive Secretary, MADC ta meeting a chhitha ta, Eima MADC office siezie nata discipline chochah nata hmiala daihti liata eima sie lyma nawpa liata pasyupalie na bie zy reihna a hnei. Chakhai tawhta Pihno TA.Nango, Supdt. Thlachhana hnei awpa ta a hrua.

Agenda No.1. Dt. 02.07.2012 liata office Memorumdum tao chiepa, Co-ordination Committee a taopa cha Designation pananopa a cha pa vata he hawhta tao pathipa a cha.

1) Chairman : Executive Secretary
2) Member Secy. : Dy. Advisor (Plg)

3) Member :-

1) Court President & Recorder.
2) Secretary to the District Council.
3) District Council Education Officer
4) District Council Local Administration Officer
5) Sr. District Council Agriculture Officer.
6) Sr. Revenue Officer
7) Secretary, Board of School Education.
8) Art & Culture Officer
9) Dy. Conservator of Forest (Hqrs)
10) District Council Soil Conservation Officer
11) Divisional Administrative Officer, Tipa
12) District Veterinary Officer.
13) District Industry Officer
14) Executive Engineer, PWD

Agenda No. 2: Office Discipline / Attendence a phavia thei naw pata, Circular tlyma Notification tlyma taopa chasala tahpa pathlupa a cha.

Agenda No.3: Noto Daw 12:30 – 1:30 likaw he MADC Office ta nochho pati/ thopi dohna daihti (Lunch break) hnei tyhpa chasala tahpa pathlupa a cha.

Agenda No. 4: MADC ry liata Staff zydua ( Officer tawhta IV Grade taih) ) General Meeting hneipa chasala tahpa pathlupa chata . A su he MADC Office tlyhmia chasala a daihti cha dt. 29.01.2014 chasala tahpata pathlupa a cha.

Agenda No. 5: Office kia phanazie Office Regularities he atanoh tawhta hma/ moh pathaopa cha mawh sy tahpa pathlupa a cha, Proforma sia kawpa Ex. Secy. ta ataopa cha a pyhpa a cha.

Agenda.No.6: Superintendent zy nata HA zy meeting pahruapa chasala tahpa pahruana reihpa chata. HA zy duasu a sia khai tawhta meeting pahruapa chasala tahpa pathlupa a cha.

Agenda No.7: PS nata PA zy meeting hnei kheipa chasala tahpa chata, Dy. Secretary (GAD) Chairman na ry liata meeting awpa sopa a cha. Adaihti chhao Dy. Secretary (GAD) ku liata sopa a cha.

Agenda No.8: MADC ry liata Technical Staff zydua meeting Jt. Secretary (GAD) chhithana ry liata 11th February, 2014 liata hneipa cha mawh sy tahpa pathlupa a cha. A su Forest Hall a cha aw.

Agenda No. 9: MADC ry liata Staff Association zydua ie. FoMADCE ,etc. meeting hnei kheipa chasala tahpa deikua pending chypa a cha.

Agenda No.10: MADC ry liata Account Course Training a pass pa zydua meeting hnei kheipa chasala tahpa chata, a daihti chata Dt. 20.01.2014 raopa chata a su cha Executive Secretary room a cha aw.

Agenda No.11: MADC Employees zy Discipline a phavia thei nawpa ta Disciplinary board/ Committee pa dua khona reihpa chata file liata pahruana ta taopa cha mawh sy tahpata pathlupa a cha.

Agenda No. 12: Coordination Committee nata Disciplinery Committee Calendar taopa chasala tahpa reihpahmaopa chata, He hawhta Calendar taopa a cha.

CALENDAR OF COORDINATION COMMITTEE MEETING

27th January, 2014
10th February,2014
11th March, 2014
23rd April, 2014
20th May, 2014
16th June, 2014
22nd July, 2014
19th August, 2014
16th September, 2014
21st October, 2014
17th November, 2014
16th December, 2014.

Disciplinary Committee Calendar chhao he hawhta taopa a cha hra.

CALENDAR OF DISCIPLINARY ACTION COMMITTEE MEETING

21st January, 2014
04th February,2014
18th February,2014
18th March, 2014
16th April, 2014
23rd May, 2014
05th June, 2014
17th July, 2014
21st August, 2014
19th September, 2014
22nd October, 2014
21st November, 2014
04th December, 2014.

Agenda No.13: he ry liata palasapa zy he Register siakawpa maintain-pa cha mawh sy tahpata pathlupa a cha.

1. Officer & Staff (with Photo Passport size)
2. Grading & Seniority
3. Pensioners
4. Trained Officers
5. Trained Staff
6. Important days
7. HOD ( GoM/MADC )
8. Executive formation.
9. Executive Minute
10. Executive Committee
11. Act, Regualtion & Rules
12. Associations under MADC
13. Condolence etc. rates
14. MADC Diary
15. Property & Equipment
16. Vehicles
17. Fund Demand to GoM
18. Fund Received from GoM
19. Fund Release to Deptt.
20. Fund Re-appropriation
21. Local Revenue Deposited
22. Local Revenue Target
23. Pool Fund Recovery
24. Pool Fund expenditure
25. SBI Loanees
26. MCAB Loanees
27. MRB Loanees
28. HUDCO Loanees
29. HDFC Loanees
30. NEREF Loanees
31. DC Housing Loanees
32. Telephone
33. Water connection
34. Street Light
35. Buildings / Quarters
36. MADC Lands
37. Office rooms

Daw 1:00 PM liata meeting pachhapa a cha

Sd/-V.Zacho
Chairman
&
Executive Secretary
Mara Autonomous District Council
Siaha

(J. LALSAWMLIANA)
Minute Recorder
&
Accountant
Mara Autonomous District Council
Siaha.

ACCOUNT TRAINING ZY MEETING EI – 1 NA

A su : Executive Secretary Chamber
Adaihti : Dt. 20.01.2014 at 1:30 PM.

Member Present :

1. Puhpa V.Zacho, Ex. Secy.
2. Puhpa JT.Topa, FAO
3. Puhpa Derick Salai Solo, PS to CEM
4. Puhpa S.Chahlu, AAO
5. Puhpa John VT.Hnihu, AAO
6. Puhpa Zachia Chhachhai, Accountant.
7. Puhpa V.Vabei, Accountant.
8. Puhpa KC.Zahia, LDC
9. Pihno S.Lalthakimi, LDC
10. Puhpa J.Lalsawmliana, Accountant.
11. Pihno Eunice K.Pawpi, AAO

Puhpa V.Zacho, Ex. Secy. M.A.D.C. ta meeting chhita ta, Meeting awna chhapazy reih ta, hmalana report zy pieta, MADC hmialata a sie lyma nawpa Sadu thliena zy reih khai tuata, Puhpa Hohn VT.Hnihu, AAO, thlachhana hneiawhpata hruata, chakhai tawhta he ary liata pazy he reih pahmaohpa a cha.

1) M.A.D.C. Allocation of Business nata Transaction of Business Rules 2012 he a chana hawta hmah awpa ta hmah lapa chasala tahpa ta pathlupa a cha.

2) Financial Management a sia via thei nawpa ta MADC Fund Rules,2010 he a chana hawh lyma ta sie kheipa cha mawhsy tahpata pathlupa a cha.

3) Fund flow he yzie hneikaw pata nata sia kawpata a sie thei naw pata hmah lapa chasala, Fund zydua Head of Department siepa hlie saita release tyhpa chasala, Elected Office Holders zy chhaota ama concerned Department sie pathlie pata nata Head of Department zy pahno kheina nata Sr. A.O. / F.A.O. zy pahnokhei thei lyma pa chasala tahpata pathlupa a cha.

4) MADC ry liata a mohohna sia viapa eima hnei thei nawpata Head of Department zy ta Strick via ei sala, Staff Discipline chochah lia chhaota Elected Office Holders zy chhaota Head of Department zy biehneina la so thai via eisala, cha hlei khota Clarical Staff zy cha chhaota Training pato patia pa cha mawhsy tahpata pathlupa a cha.

5) Pension Cell nata Loan Cell he palai viapa chasala, Pension Cell chhochhi cha Officer Incharge chhao ta hmohro pala hmah leipata Pension mohoh sala tahpa ta pathlupa a cha.
6) Finance & Account Department he palai viapa chasala, cha hlei khota MADC ry liata Department laivia pazy liata cha AAO / Accountant zy so khaipa chasala, Department chhaota ama chana hawhta hmah thai hra ei sala tahpa ta pathlupa a cha.

7) MADC ry liata Technical Department ( PWD, Forest, etc.) liata Officers zy he JAG Officer taihta promote pa chasala, a khola deikua cha Executive Committee ryraona hawhta chasala tahpa ta pathlupa a cha.
8) MADC liata Centrally Sponsor SChemes Fund eima hmopa khei hawhpa rai he Audit liata rairuna a y lei nawpata PLA Account sie pahlie pata Phusa draw tyhpa chasala tahpa ta pathlupa a cha.

9) MADC Pension Contributory Fund nata New Pension Scheme fund chochah a sie via thei nawpata nata y zie a sia via thei nawpata a mohohna palai viapa chasala tahpa a cha.

10) MADC ry liata service bu zydua General Administration Department liata sohpakhy khaipa a chapa he up-to-date kawpa ta a sie thei nawpa ta concerned (parent) Department la pie khaipa chasala tahpa ta pathlupa a cha.

11) MADC Website liata MADC Finance & Account Department data zydua kho khaipa chasata tahpa chata, he liata vaw buakhei awpa Puhpa JT. Topa, FAO raopa a cha.

12) MADC Finance & Account Department ta Organization Chart ama taopa hawhta sie thei awpa ta thatlo kawpata hmah lapa cha mawhse tahpa a cha.

13) Promotion zy, ACP Scheme zy a chana hawhta Staff zyta ama hmo thei nawpata Screening Board tlyma Departmental Promotion Committee he permanent kawpata Executive Committee heta mia taopa sala tahpata pathlupa a cha.

14) Thlathiepa Tari noh 1 liata Staff zy hlao eima la thei nawpata Department to liata Cash clerk zyta Tari noh 25 hlata A/Roll pass khai ei sala tahpata pathlupa a cha.

15) A.G tawhta Audit tyhpa cha pita, chavata he a chhuanoh nawpa chata Internal Audit hnei tyhpa cha awta, He he ta D.D Book / Account pahly aw vei.(D D bu cha personel/Department confidential a cha pa vata ) tahpata pathlupa a cha.

16) Kheihawhpa Bank lia rai ta Loan alapa zy vadua a tyhpata vaw thi hasala, cha daihti liata a interest a chha thei nawpata Loan Cell ta Bank Manager la cha ropa lyma sala, cha hlei khota Loanees zydua ta thla 3 pa dai pata Ama Loan recovery mohpasia awpa ta Circular chhao tao tyh mawhse tahpa a cha, tawhta Loan Recovery chhao he Software ta pangia tehpa chasala tahpata pathlupa a cha.

17. Puhpa V.Ringmuana, Watcher nata Puhpa C.Rinnunga Fg. Loan recovery chochah chhao a chatlie pata pasiapa cha mawhse tahpa a cha hra.

A lyna bie reihpata daihti pachhapa a cha.

Sd/-V.Zacho
Chairman
&
Executive Secretary
Mara Autonomous District Council
Siaha

( J. LALSAWMLIANA)
Minute Recorder
&
Accountant
Mara Autonomous District Council
Siaha.

MEETING WITH P.A. TO ELECTED OFFICE HOLDERS
MARA AUTONOMOUS DISTRICT COUNCIL, SIAHA.

Chairman : Puhpa JB.Chozah, Deputy Secretary, (GAD) MADC.
Adaihti : Dt. 24.01.2014 at 1: 00 Pm

Member Present : 10 (Ten) as list appended.
Member Absent : 7 (Seven) as list appended.

Puhpa JB.Chozah, Dy. Secretary (GAD) MADC ta meeting chhitha ta, meeting awna chhapa nata tao awpa zy reih na a hnei khai tawhta, Puhpa S.Vahro, LDC file system nata staff zy maophaona reih na hnei awpa ta hrua ta. He daihti a hma khai nata, he ary liata points palasapazy he biehneituhpazy lata tlokhei awpa ta pathluhpa a cha.

1. Personal Branch zy he yzie hnei viapa nata zachhi viapa ta function awpa ta hmalapa chasala.
2. Elected Office Holder zy Diaries he Personal Branch tawhta roh bapa chasala.
3. Elected Office Holder zy Tour Diaries he Personal Branch zy tawhta patopatia bapa chasala.
He khai tawhta Chairman ta alyna biereina hnei ta, Daw 3:00 Pm liata meeting he pachhasapa a cha.

Sd/-JB.Chozah
Chairman
&
Deputy Secretary (GAD)
Mara Autonomous District Council
Siaha.

Memo No. 68/GAD/2014/ : Dated Siaha, the 27th January, 2014.

Copy to :-

1. All persons concerned for information.
2. All PS/PA to Elected Office Holders, MADC for information.
3. All heads of department, under MADC for information.
4. Relevant file.

Chairman
&
Deputy Secretary (GAD)
Mara Autonomous District Council
Siaha.

COMMITTEE ON MOBILIZATION OF DAY –TO- DAY WORKS.
COMMITTEE EI 1 NA.
MARA AUTONOMOUS DISTRICT COUNCIL

Asu : Chief Executive Member’s Conference Hall, MADC
Adaihti : 11:00 Am dt. 31.01.2014.

Members Present:-

1. Puhpa KH.Beihlo, E.M. (Forest ) Meeting Chairman.
2. Puhpa L.Prisila, Dy. Chairman as Member
3. Puhpa LC. Chakhai, Adv. to CEM as Member
4. Puhpa K.Pawhnie, Chairman (TC) as Member
5. Puhpa V.Zacho, Executive Secy. as Member Secy.

Meeting Chairman, Puhpa KH.beihlô, E.M (Forest) ta Member zy hnohta alyna bie nata Committee on Mobilization day to day Work paduapa a chana zie nata paduana chhapazy reina a hnei khai tawhta thlahchha ta meeting pathaopa a châ.

Chairman ta Executive Secretary daihti pieta pahno byuh awpazy reipapuapa a cha khai tawhta Agenda pahnosana a hnei.

Bie pachiapa nata pathlupazy :-

1. Hriatuhpazy duasu a chu pasiana :-
Mara Autonomous District Council ta Mara rah châta rai a hria haipa liana heta, atahmata a hria haipa Officers nata Staff zy hma leipata kao hropa y vei tahpa athei thlah hana chôta, MADC ry liata Officer nata Staff zydua he ama duahmo, chhichana, rai pahana kao a chu pasia awpata he CMDW heta hmah la ei sihla tahpata pathlupa a châ.

2. Official Records :

He kyh he varopi reipa a cha tawhta he hawhta pahruana taopa a châ.

(1) M.A.D.C. rai hriana record zydua MADC website liata khopa a cha thei nawpa ta, Information Technology (I.T) Department nata Department to liata Computer operator zy ta hmah la mawh sy tahpata pathlupa a châ.
(2) File Movement Register nata Register hropazy update kawpata siekhei lymapa a cha thei nawpata Heads of Departments zyta hmah la mawhsy tahpa a cha hra.
(3) Office order / Guard file zy uptodate kawpata mohôh chyu ei sala.
(4) Budget tao daihti liata Department tota Laptop hnei khai awpata provision taopa a chasala.
3. Rai hria awpa a hnei leipa :
Rai a pahno leipa tlyma, a hria hoh leipa ama y nata y lei Heads of Departments zy reikheipa cha sala, He chana heta daihti ryhpaohpa tluapa cha sala.

4. Reception Counter:-
Reception Counter he apha viata mohohpa cha sala, Office Guide Chart chhao tawpa chasala.

5. Electric 11 KV. LAD la tawhta P & E la hiah thei ei sala tahpa a hawna taopa chasala.
6. Motor Accident etc. kyh liata eima ngiah kawpa Typher sakha chha hneipa chasala he he Road Transport Department la a hawpa chasala.
7. Canteen pha kawpa hneipa chasala tahpa a pathlupa chata, hma la nawpa dah meeting heihpa liata rei chaneipa chasala.

Daw 2:30 Pm liata Bei Zisu thlachha mia pachu pa ‘ Lord’s Prayer’ ta daihti khawpa a cha.

Sd/-KH.Beihlo
Chairman, C.M.D.W.
&
Executive Member (E &F)
Mara Autonomous District Council
Siaha

(V.ZACHO)
Minute Secretary,
&
Executive Secretary
Mara Autonomous District Council
Siaha.

Memo No.MADC. 130/ GAD (SGS)/ 2014/ : Dated Siaha, the 6th February, 2014.

Copy to:-

1. All Members for information & necessary action.
2. The PS/ PA to all Elected Office Holders, MADC for information.
3. The all Heads of Departments, under MADC for information & necessary action.
4. Guard file.

(V.ZACHO)
Minute Secretary,
&
Executive Secretary
Mara Autonomous District Council
Siaha.

DISCIPLINARY ACTION ADVISORY COMMITTEE -EI 1- NA

A su : CEM’s Conference Hall
Adaihti : Dt. 04.02.2014 at 1:00 PM.

Members present :-

1. Puhpa L. Prisila, Dy. Chairman & Chairman, DAAC.
2. Puhpa Beirahmo Syhly, Vice Chairman (Plg) & Member.
3. Puhpa LC.Chakhai, Adviser to CEM & Member.
4. Puhpa K.Pawhnie, Chairman (TC) & Member.
5. Puhpa V.Zacho, Executive Secy. & Member Secy.

Puhpa L.Prisila, Chairman, DAAC ta meeting chhihtha ta, Disciplinary Action Advisory Committee paduapa a chana chhapa nata atao awpazy reih papua ta, Executive Secretary ta report pie awpata hruata cha khai tawhta meeting pathaopa a châ.

Bie pachiapa nata pathlupa zy :-

1. Member zydua ta ama pachâna nata khona dah ama reih papuah. Cha zy cha dusaw tata kaw tao pathi laih awpa a byuhpa rô sai a châ.
Chavata hmah la laih awpazy a thlipasohpa chata, he zy he a châ.

1) Office kiana nata bana daihti a pado leipazy kyh.
2) Atobina kyh liata taopathi byuhpa.
3) Office liata Atyuna & Dawhkâh a hnei leipazy kyh.
4) Chhuti ( Leave) hiana châ ropa cheingeita taopa byuhna kyh.
5) Office liata hmozua pakhana tao chanei awpa.
6) Office room nata atyuna nata Dawhkâh zy apathaih via kheipa châsala.
7) M.A.D.C. liata ahriatuhpa zydua heta I.D. Card hneipa chasala.
8) Reception Counter tao pathi awpa.
9) Visiting card tao awpata Executive Committee lâ tlôkheipa chasala.
10) Legislative Department liata Marshall nata House Guard zy heta, Main Office tlyhmia he mohôh hra awpa Executive Committee lata service utilize pasaina hiapa chasala.
11) Employees vyuhpa a tuah pazy kyh.
2. Puhpa JB. Chozah, D/S (GAD) nata Pihno TA.Nango, Supdt. (GAD) zy chhao pachana nata hmôdâh report hawhta pie awpata hruapa nata pareisapa a ma cha.

Puhpa K.Pawhnie, Chairman (TC) ta thlachhâ ta meeting pachhâsapa a châ.

Sd/-L.Prisila
Chairman, (DAAC).
&
Deputy Chairman,
Mara Autonomous District Council
Siaha

(V.ZACHO)
Member Secretary (DAAC)
&
Executive Secretary
Mara Autonomous District Council
Siaha.

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